Administration Specialist – Facilities
Lead vital facilities operations. Permanent role. Over R1.1M CTC. Requires 5+ years’ experience, degree and contract, space, and people management skills.
Чего ожидать от этой должности
This permanent Administration Specialist – Facilities position offers a robust annual package and the stability that comes with a fixed, ongoing role. The expected compensation exceeds R1.1 million CTC, suitable for experienced professionals seeking a solid career step-up with full-time benefits.
The job requires a Bachelor’s degree in Facilities Management, Business Administration, or equivalent and at least five years’ professional experience in multi-purpose facilities. Proficiency in SAP, National Building Regulations (SANS 10400), ISO 9001, and strong project management competency are essential.
The role is hands-on, requiring operational oversight across utility billing, space, office logistics, vendor contracts, canteen, and waste management. You’ll also be responsible for team leadership, compliance, and driving cost-efficiency.
Strong personal attributes like reliability, judgement, operational leadership, and excellent communication are fundamental to success in this role. The ideal candidate will be comfortable juggling multitasking and contract administration alongside developing procedures and ensuring compliance.
Inclusivity is emphasised, encouraging candidates from designated groups—especially women and people from previously disadvantaged backgrounds—to apply. Appointments are contingent on positive vetting outcomes, adding an extra level of professionalism and security.
Core Duties & Daily Life
The Administration Specialist – Facilities is responsible for managing office allocations, seating plans, and all cyclical requirements for space and workspace. You’ll also control parking allocations and oversee move logistics.
You’ll ensure workspaces are clean, safe, and up to standard, carrying out intermittent inspections and taking action where necessary. Managing waste— from implementing recycling initiatives to working with municipal vendors—features strongly in daily operations.
Regular interactions with vendors to handle contracts, address utility billing, and resolve queries is part of your routine. You also oversee the maintenance of gardens and yards and coordinate staff handling hygiene and grounds.
Each month, you’ll be preparing facilities utilisation reports, waste reports, and staff performance reviews while also managing canteen operational feedback. Ensuring compliance with safety, quality, audit, and risk standards is always ongoing.
Leadership extends not only to facilities staff, but also regional offices and third-party canteen and hygiene operations, ensuring a cohesive experience throughout the organisation.
Основные преимущества этой должности
One significant advantage is the impressive total compensation package, which comes with long-term job security and professional growth opportunities within a reputable organisation.
The broad scope of responsibility means every day is different. You’ll never be weighed down by monotony, always handling fresh challenges in a dynamic workplace.
Возможные недостатки
The wide variety of duties and administrative requirements can be taxing and may demand working outside regular hours to meet operational or compliance deadlines.
This role requires focus and strict adherence to compliance—sometimes at the expense of creativity in daily problem-solving. Rigid standards and multi-level reporting structures can occasionally slow decision processes.
Вердикт
This position is a strong fit for experienced facilities professionals who enjoy operational oversight, contract management, and team leadership. The salary and long-term prospects are above-market and suit career-focused candidates ready for new responsibilities and challenges.
